MINUTES
The Village of Evendale
Regular Council Meeting
February 8th, 2011
Public Hearing
On proposed map and text amendments to the Evendale Commons Planned Business District Requirements governing the Evendale Commons Planned Business District located along Cunningham Drive and Evendale Commons Drive at the southwest quadrant of the Glendale-Milford and Reading Roads intersection.
Mike Ricke, Anchor Properties and Anne McBride, McBride Dale Clarion, presented to council the proposed changes to the Evendale Commons PBD site plan. Changes of the PBD included changes in the language and expansion in sections A, C and D. Each area is divided to accommodate future expansion. Changes that are proposed are due to the economic situation and come from the work session with planning commission. It was noted the presented concept plan omitted the bike trail along the Mill Creek, which was an error.
Mr. Ricke went through each area and the proposed changes. Council Members expressed their concerns on some of the proposed changes.
Some changes made to the “C” area were fast food restaurants were removed from the Reading Road frontage. Mr. Ranz noted that the C-1 permitted uses for includes car wash #19. #19 will be deleted from C-1.
Mr. Puthoff questioned conditional use #11 in A-1 and A-2 . It is trying to accommodate small car rental agency alongside the office district. Ms McBride stated that the proposed language came from the existing building code.
Mr. Schaefer stated the projected earning tax is reduced 60% with this proposed changes.
Mr. Ricke continued to go through the changes in the plan and addressed questioned.
Mr. Puthoff is concerned that D-2 has a permitted use as a hotel. An option is to move the hotel as a conditional use.
Mr. Phil Schneider, resident, addressed council stating that he thinks the Village is being asked to bail out the developer. It is his opinion that there is nothing in the changes that will benefit the residents of the Village.
A motion to close the public meeting was made by Mr. Vonderhaar, seconded my Mr. Lohmeier and unanimously approved.
The Village of Evendale Regular Council Meeting was called to order by Mayor Apking at 7:10pm.
Roll call- The following council members were present: Ms. Carolyn Smiley-Robertson, Mr. Stiney Vonderhaar, Mr. John Ranz, Jr., Mr. Bill Puthoff, Mr. Chris Schaefer, and Mr. Doug Lohmeier. Also present: Village Engineer, James Jeffers; Village of Evendale Police Chief Niel Korte; Recreation Director, Dave Nichols; Village Clerk, Barb Rohs, Assistant to the Mayor, Jack Cameron, Village Solicitor, Tim Burke and Village CFO George Snyder.
Mayor Apking presented the consent calendar. Mr. Smiley-Robertson made the motion to accept the consent calendar, seconded by Mr. Vonderhaar and unanimously approved.
Committee Reports:
Police and Fire Council Committee: Brian Babb, GHFF, attended the council committee meetings to introduce himself. Automatic license plate equipment has been approved for police department.
Finance, Administration, Recreation, Service, Engineering and GHF Committee:
Mr. Schaefer stated that January was a very good month. Mr. Vonderhaar made a correction to the council committee minutes.
Anyone that wants to be part of the 60th celebration, please contact Jack Cameron.
Mr. Schaefer explained the TIF for Evendale Commons. Bonds are required to be issued for the public improvements through the Evendale Commons. The service payment agreement states the following “ The Village agrees to use it best efforts to issue Bonds that are not secured by the Letter of Credit one the Coverage Ratio has been met for two consecutive years, provided that such Bonds must be marketable under normal market conditions, or can be sold to a “Sophisticated Investor,” as such term is defined below, provided, however that if such Bonds can be sold to a Sophisticated Investor based on reasonable market terms and conditions, the Coverage Ratio does not have to be met for two consecutive years.” Options are to issue the bonds and then purchase the bonds, pay off the bonds or have the private
sector owns the bonds. The committee agrees to sell the bonds in the private sector.
Mayor Apking introduced Caitlyn Graham from Steve Chabot’s office.
The Mayor presented #11-09 A and #11-09B
ORDINANCE APPROVING AN AMENDMENT TO THE PLANNED BUSINESS DEVELOPMENT OVERLAY DISTRICT FOR EVENDALE COMMONS BUSINESS PARK AND DECLARING AN EMERGENCY AND ORDINANCE DENYING AN AMENDMENT TO THE PLANNED BUSINESS DEVELOPMENT OVERLAY DISTRICT FOR EVENDALE COMMONS BUSINESS PARK AND DECLARING AN EMERGENCY.
Discussion: Ms. Smiley-Robertson, at this time, is more comfortable with hotels being a conditional use instead of permitted use. Mr. Lohmeier thinks we need to work with the developer to make it a successful project. Mr. Vonderhaar stated that he would still like to see a large office go in on the site and improved Mill Creek so a bike trail can be installed. Anchor Properties stated the green belt was accidently omitted from the plans. Anchor Properties never indicated that the jogging and bike trail would be installed by the developer. Mayor Apking would like to see the Reading and Sharonville commit to a bike trail before Evendale commits to one.
Mr. Ricke commented to Mr. Schneider’s remark and believes that if the property’s zoning is left the same then the land probably would go undeveloped for some time. The alternative, in this present market place, is the need for more flexibility with the permitted uses. The design concepts of the buildings are the same. The economic proposal of earned tax is 60% of what was identified. The original numbers were based on the market six years ago with hopes of what business would be attracted to the site.
There was discussion on hotels being a permitted use on the proposed plan. Mr. Schaefer is concerned with the conditional use or permitted use because hotels need to update every 6-8 years or they start to deteriorate. Mr. Schaefer would like to strike it from the plan. GE did comment they would like to have a hotel close to their office. Ms. Smiley-Robertson thinks that if there were restrictions put on the hotel it may raise the quality of the hotel. Mr. Schaefer stated that there would not be any office development under this plan. Mr. Lohmeier would like to see hotels being listed as conditional use. Also all council members agree that car wash and theater would be taken out throughout the development. Mayor Apking would like to see indoor recreation taken out. Ms. Smiley
Robertson stated that she sees Evendale being a family friendly community. Mr. Ricke stated that it is a common retail usage that can be a community asset and it depends on the use.
Mr. Cameron stated that not to make the language too restrictive for future development.
Mr. Ranz has concerns with D-1. The original concept design has a larger office building. Bringing in a bank branch, on a corner lot, is not what he envisioned on the property.
Anchor Properties still owns everything that is vacant plus the Starbucks and adjacent building. Mr. Ricke stated that the intention was never to own the majority of the project. Ms. Smiley Robertson thought the intent was to develop and lease to tenants. The planning commission required Anchor to put in dedicated street. The clock tower and small park maintained by the property owners.
To summarize the discussion to this point: the hotel will have a list of conditions that will make it a quality hotel and remain a quality hotel, the car wash is removed from C-1, the theater and indoor recreation is to be removed from all areas. Mr. Burke stated that any changes need to be approved by planning commission by Tuesday and then brought back to council
Mr. Ricke stated that all of the interest for a sit down restaurant has been on Glendale Milford road not Reading Road.
The Mayor presented Ord. #11-03 ORDINANCE ORDAINING SECTION 238.02, TITLE OF ADMINISTRATIVE ASSISTANT, AND DECLARING AN EMERGENCY. (SECOND READING). A motion to table Ord. #11-03 was made my Mr. Puthoff, seconded by Mr. Lohmeier and unanimously approved.
The Mayor presented Ord. #11- 05 ORDINANCE MAKING VARIOUS APPOINTMENTS TO BOARDS AND COMMISSIONS WITHIN THE VILLAGE OF EVENDALE AND DECLARING AN EMERGENCY. A motion to read Ord. #11- 05 by title only was made by Mr. Lohmeier, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. #11- 05 was made by Mr. Schaefer, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to adopt Ord. #11- 05 as an emergency was made by Mr. Lohmeier, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared Ord. #11- 05 adopted as an emergency.
The Mayor presented Ord. #11-06 ORDINANCE AUTHORIZING TWO LUMP SUM PAYMENTS TO BE MADE TO EVENDALE EMPLOYEES. A motion to read Ord. #11-06 by title only was made by Ms. Smiley-Robertson, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. #11-06 was made by Mr. Schaefer, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared Ord. #11-06 adopted.
The Mayor presented RES. #11-01 RESOLUTION TO APPOINT FIREFIGHTER OR FIREFIGHTER/PARAMEDIC TO THE POSITION OF FIRE SPECIALIST FOR 2011 AND DECLARING AN EMERGENCY. A motion to read RES. #11-01 by title only was made by Mr. Lohmeier, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of RES. #11-01 was made by Mr. Schaefer, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to adopt RES. #11-01 as an emergency was made by Mr. Lohmeier, seconded by Mr. Puthoff and unanimously approved on roll call. Mayor Apking declared RES. #11-01 adopted as an emergency.
The Mayor presented RES. #11-02 RESOLUTION APPOINTING RALPH POMMERING SAFETY SPECIALIST FOR THE PUBLIC WORKS DEPARTMENT OF THE VILLAGE OF EVENDALE AND DECLARING AN EMERGENCY A motion to read RES. #11-02 by title only was made by Mr. Schaefer, seconded by Ms. Smiley-Robertson and unanimously approved on roll call. A motion to suspend the second and third readings of RES. #11-02 was made by Mr. Lohmeier, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to adopt RES. #11-01 as an emergency was made by Ms. Smiley-Robertson, seconded by Mr. Puthoff and unanimously approved on roll call. Mayor Apking declared RES. #11-02 adopted as an emergency.
The Mayor presented Ord. #11-08 ORDINANCE THE RULES AND REGULATIONS FOR THE HAMILTON COUNTY STORM WATER DISTRICT. A motion to read Ord. #11-08 by title only was made by Mr. Schaefer, seconded by Mr. Vonderhaar and unanimously approved on roll call. This is the first reading.
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The Mayor presented Ord. #11-10A ORDINANCE APPROVING A LOT SPLIT AND CONSOLIDATION OF THE LOTS FOR REST HAVEN MEMORIAL PARK AT 10209 PLAINFIELD ROAD AND DECLARING AN EMERGENCY. Discussion: Mr Cameron stated that Rest Haven is proposing a mausoleum to be added on the back of two residential lots .The residential lots, owned by Rest Haven, will still be in compliance with lot size. A representative from Rest Haven was not in attendance. A motion to read Ord. #11-10A and #11-10B by title only was made by Mr. Schaefer, seconded by Mr. Vonderhaar and unanimously approved on roll call. This is the first reading
Police Chief Korte updated council that the trial for the homicide on I-75 that happened two year ago ended last week. The three people that were charged with murder were convicted.
No Other Business
A motion to adjourn was made by Mr. Schaefer and seconded by Mr. Vonderhaar and unanimously approved on roll call. Meeting was adjourned at 8:35.
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